Issue 245

February 28, 2018


Focusing on the California Assessment of Student Performance and Progress (CAASPP) System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.

Administration and Registration Tools: Tips for Your “ART” Work

Local educational agency (LEA) CAASPP coordinators and other designated system administrators who experience difficulty accessing the Administration and Registration Tools (ART) system often can resolve the issue by using one of the following strategies:

  • Clear the cache and cookies from the browser history.
  • Choose a new Internet browser to access the ART system.

If neither resolves the issue, the system administrator should contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at

Spotlight on Accessibility

Translation glossary is an embedded designated support provided for selected construct-irrelevant terms for mathematics and science. With the language glossary setting enabled, translations for those terms appear on the computer screen when the student selects them. Students also can select the audio icon next to the glossary term and listen to the audio recording of the glossary.

More information on this designated support can be found in Smarter Balanced Assessment Consortium: Usability, Accessibility, and Accommodations Guidelines, available on the Smarter Balanced Web site. In addition, short video tutorials are available on the CAASPP Portal Embedded Universal Tools, Designated Supports, and Accommodations Video Tutorials Web page.

California Science Test: Preparing for This Spring’s Field Test

This spring, all students enrolled in grades five, eight, and twelve will automatically be assigned to take the California Science Test (CAST) field test. LEAs may elect to administer the CAST field test to any (or all) students in grade ten or eleven.

For grade ten and eleven students, it is recommended that LEAs select those who are enrolled in their last science course. To assign students in grades ten or eleven to take the CAST, CAASPP coordinators can elect to assign students one at a time or upload a batch file through the Test Operations Management Systems (TOMS). For more information about the process, please refer to Chapter 4 (“Student Test Assignment”) of the TOMS Pre-Administration Guide for CAASPP Testing.

After students have been assigned to the CAST, it is a good time to review their records to determine which students would benefit from having access to designated supports and whether students have an individualized education program identifying accommodations that need to be assigned. CAASPP coordinators should assign students’ test settings in TOMS before the students access the CAST. More information about accessibility is available in the Accessibility Guide for CAASPP Online Testing, and information on how to assign test settings can be found in Chapter 5 (“Student Test Settings”) of the TOMS Pre-Administration Guide for CAASPP Testing.

California Alternate Assessment for Science Reminders

The period for administering the California Alternate Assessment (CAA) for Science differs from the testing window that an LEA selects for the other CAASPP assessments. Since last November, LEAs have had access to the CAA for Science for administration to eligible students, and that access will extend through the LEA’s last day of instruction. Students must attempt all three embedded performance tasks (PTs), and LEAs must enter results for all three PTs into the Data Entry Interface (DEI) for the students to be considered as having participated.

The following resources are among those test examiners can use to prepare for administering the CAA for Science:

  • The training video “Administering the CAA for Science” provides a tutorial on administering the CAA for Science embedded performance tasks.
  • The Quick Reference Guide: How to Access the DEI provides step-by-step instructions on how to input CAA for Science results into the DEI. (Note: Test examiners can input students’ results from the answer recording document into the DEI now through the last day of school or July 16, 2018, whichever comes first.)
  • The video tutorial “How to Input CAA for Science Results into the DEI” provides instructions on entering test results from the embedded performance tasks into the DEI. (Note: It is recommended that test examiners input a student’s scores as soon as the student completes each performance task.)

LEAs must securely retain answer recording documents for one year. Questions about the DEI should be directed to CalTAC by phone at 800-955-2954 or by e-mail at

Standards-based Tests in Spanish—Online!

The Standards-based Tests in Spanish (STS) will be available for online administration February 28 through July 16, 2018. All testing must be completed within each LEA’s testing window. The STS Test Administration Manual and other resources for the STS administration are available on the CAASPP Portal Primary Language Test—STS Web page. This will be the final administration of the STS, which will be replaced by the California Spanish Assessment in spring 2019.

Please share this e-mail with any educators in your local educational agency who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail message to Are you a new subscriber? Visit the CDE CAASPP Update Web page to find previous issues.