E-Rate Newsflash

Issue 17-14

December 8, 2017

Good Job California!

As of today, California E-rate applicants have been awarded approximately $250 million in 2017 funding (over $63 million of which is Category Two funding). The result of all your hard work is improved access to cutting edge educational resources for California students. Many of you responded to the Federal Communications Commission’s (FCC’s) request for comments related to the sufficiency of budgets for Category Two services. Your feedback was filled with examples of improved broadband and Wi-Fi related to E-rate funding.

The focus of this E-rate News Flash is to begin preparations for funding year 2018.

The EPC Administrative Window is Open!

We encourage you to take advantage of the recently opened E-rate Productivity Center (EPC) administrative window to update your entity profile in order to make the application process go as smoothly as possible. The closing date of the EPC administrative window has not been announced, but is expected in early January, so it may be prudent to update your profile prior to the winter holidays.

Each year, The Universal Service Administrative Company (USAC) updates applicant profiles in the EPC using the reviewed and approved profile information from their current year FCC Forms 471. This process ensures that applicants start the application process for the upcoming funding year with information in their profiles that is accurate as of the date of their Funding Commitment Decision Letter (FCDL). The November 17 edition of the Schools and Libraries Program News Brief (see http://www.usac.org/sl/tools/news-briefs/preview.aspx?id=746) provides additional information on updating your profile.


It is important that the data contained your entity’s profile match the official data for California schools. This match is intended as an aid in the Program Integrity Assurance (PIA) process.

To accomplish this, local education agencies (LEAs) are encouraged to update the following in each site’s profile:

1.    Update the Entity name and address in the EPC to match the California School Directory. http://www.cde.ca.gov/re/sd/index.asp


2.
    Update the “Number of Fulltime Students” and the “Total Number of Students Eligible for National School Lunch Program (NSLP)” fields to match the California Longitudinal Pupil Achievement Data System (CALPADS) data from the 2017 collection period. This information should be available from your CALPADS Coordinator.

3.    Enter the full 14-digit County-District-School (CDS) number in the “State School Code” field, with no spaces or dashes. You can find the CDS number in the California School Directory at http://www.cde.ca.gov/re/sd/index.asp.


a.
    Some sites that do not have a CDS number may qualify as an Annex. If so, LEAs should create a “Customer Service Case” within the EPC to request the existing Billed Entity Number (BEN) for those sites be listed as “Inactive”, and then added as an Annex to the primary site that does have a CDS number. A detailed discussion of what constitutes an Annex can be found in the March 4, 2016 News Brief on USAC’s Web page at http://usac.org/sl/tools/news-briefs/preview.aspx?id=670 and the March 11, 2016 News Brief on USAC’s Web Page at http://usac.org/sl/tools/news-briefs/preview.aspx?id=671.


 

4.    Verify the contact person’s information on the district’s profile. Since this person will receive communications from USAC, it is important that this be someone who has regular e-mail access and access to the LEA’s account in the E-Rate Productivity Center (EPC).

Large LEAs may use the bulk upload feature of the EPC to upload a single spreadsheet containing the needed updates or corrections. To use this feature:

1.    Log in to the LEA’s EPC account.

2.    Select the parent entity on the landing page. This will take you to a view of the parent entity’s profile.

3.    From the menu across the top of the screen, select Related Actions.

4.    Scroll down and select Upload Entity Profile Data.

a.    From the next screen, you can upload or download the template.

 

Additional Information & Support

The Schools and Libraries Program (SLP), commonly known as E-rate, provides timely information and insight through their Weekly News Brief. If you haven’t already done so, we encourage you to sign up to receive these communications by visiting the SLP’s Web page at http://www.usac.org/sl/tools/news-briefs/Default.aspx.

You can subscribe to the California Department of Education (CDE) E-rate e-mail listserv by sending a "blank" message to join-cde-e-rate@mlist.cde.ca.gov . If you would like to unsubscribe from the CDE E-rate listserv, send a "blank" message to unsubscribe-cde-e-rate@mlist.cde.ca.gov. 

As always, we are here to help if you have questions or need support. Members of the CDE E-rate team are available to assist by e-mail at E-RATE@cde.ca.gov.